Job Description

Note for Current UM Employees

Current employees must apply internally via ConnectU >   connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The School of Business Advising Office is a team-focused work environment with approximately 13 advisors and support staff. Our priority is to provide accurate and effective assistance to students and campus partners in a timely manner. With a student population of approximately 4,500 business undergraduates, our office is a great fit for those who want to stay engaged year-round in student-centered service and who bring a positive attitude with strong technical skills. 

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family - Student & Academic Services

Sub-Family - Academic Advising

Career Track / Level - P1

Grade -5

Role Summary

Within the School of Business, the Academic Advisor will provide accurate, detailed information to students regarding degree progress and completion using in-person or virtual formats. We use a custom-built database system to track and monitor student progress, and accurate record-keeping is an essential component of the position. Our office values positive student interactions and timely responses, while serving a large student population through traditional academic advising and flipped academic advising formats. Advisors are also a key part of orientation for new students and record-keeping and degree certification processes. 

Examples of Work Performed

• The successful candidate for this position support students in the School of Business Administration by providing information to students and potential students concerning admission requirements, degree requirements, course selection, and related functions by utilizing undergraduate and graduate catalogs as well as other information.
• This person also interfaces with academic areas and applicable administrative offices to ensure compliance with current requirements and academic policies.
• They maintain student records in order to monitor student academic progress throughout their degree programs using University database systems, custom-created database systems, and extensive use of Excel spreadsheets.
• They assist recruiting, verification of transfers, and other related or similar duties as required. 
• Advises students and potential students concerning admission requirements, degree requirements, course selection, and related functions.
• Communicates with various offices to ensure compliance with current academic requirements and procedures.
• Participates in activities associated with the monitoring academic progress, registration of students, and maintenance of student record files.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Receives, processes and responds to academic inquiries according to established policies and procedures.
2.Serves as a main point of contact for students providing basic organizational information about educational options, academic requirements and institutional resources and addressing their needs.
3.Counsels students in identifying and assessing their interests, skills and values to match appropriate fields of study and career options and refers students to appropriate institutional resources.
4. Maintains confidentiality and accurate student records according to program policies.

Minimum Education/Experience

Education:  Bachelor's Degree

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

For full consideration, please include a resume and cover letter that summarizes your qualifications, experience, and skills related to the position.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Job Tags

Similar Jobs