We are seeking a detail-oriented and experienced Business Operations Coordinator / Bookkeeper to manage our day-to-day accounting requirements and pitch in on other organizational tasks such as travel arrangements and purchasing. The ideal candidate will have a strong background in bookkeeping and a high level of accuracy and integrity. This is a flexible role perfect for someone looking to contribute to a growing business while maintaining a flexible and consistent schedule. This role is responsible for overseeing, coordinating and administering the financial records, including accounting, bookkeeping, payroll and benefits, tax payments, banking, insurance and all related financial and office administration.

• Maintain accurate financial records and ensure timely data entry of all transactions

• Manage accounts payable and receivable

• Reconcile bank statements and general ledger accounts

• Process payroll across several companies

• Ensure compliance with local, state, and federal financial regulations

• Coordinate with external accountants for audits or year-end processes

• Maintain and update financial databases, records, and systems

• Coordinate with internal departments and external vendors on financial matters

• Prepare and submit financial documents, reports, and invoices in a timely manner

• Ensure compliance with company policies and relevant regulations

• Provide administrative support to the team as needed

• Proven experience as a bookkeeper or in a similar accounting role

• Proficiency in QuickBooks bookkeeping software

• Solid understanding of basic accounting principles

• Excellent attention to detail and organizational skills

• Strong communication skills and ability to work independently

• Associate’s degree in Accounting, Finance, or a related field preferred

• Confidentiality and discretion are a must